School Management System is a more generalized and explanatory word for its technical term of ‘cloud-based ERP solution’ that can fulfill students’ needs as well as the institution. The system is a set of tools that works over a huge database and lets the organization smoothly run the institute and brings quick and quantifiable improvement in the administration process. This is a web-based cloud computing platform that connects different users like students, teachers, parents, administration, etc. to each other according to their needs and requirements. In one line we can say that the school management system lets the institution complete the various academic as well as administrative tasks without consuming too much time and effort.
The EduRBS ERP is a cloud-based ERP solution that is well-crafted, dynamically balanced, flexible, and user-friendly, specially designed for educational institutes only. This product enables users to reach their data from anywhere on the globe in no time. This product minimizes the documentation and chance of creeping any human error in the workflow. This product can be used for almost every task and operation of the institute, from the attendance of the students to the final results, it will also increase the level of safety and security of children in the school.
Dashboard
- The dashboard displays the consolidated information and summary about the institute.
- The displayed information may be of any type and category according to requirements like students and staff attendance, fee collection and due, total no of students, staff, and users in the institute, etc.
- All the important data can be view in one place, in an organized manner.
- No need to jump over the various section for searching for data.
- It can be customized according to the needs and requirements of institutes.
Favorite
- Favorite collect all the frequently used module sections that has been marked as favorite.
- This reduces the time to search for a specific module or section in the list.
- Users can directly jump to a specific page from here.
Favorite
- Favorite collect all the frequently used module sections that has been marked as favorite.
- This reduces the time to search for a specific module or section in the list.
- Users can directly jump to a specific page from here.
Online Live Classes
- Allow users to create a single class to schedule a whole calendar according to requirements.
- Auto-generation and distribution of joining link for all the attendees of the class.
- Provision for online recording of the class with unlimited storage for future reference.
- Provision for recording a concept class for the teacher, enable them to make the online session more productive.
- Collaboration beyond classrooms.
- Empower teachers through the e-learning platform.
- Fully automatic and user friendly.
- No need to share any kind of links with anyone.
- No need to share any key password for classes.
- Automatic recording of all the classes.
- Integration with all the major virtual meeting apps like Zoom, Google Meet, Microsoft Team, etc.
- Extra invisible room space for principal/coordinators to oversee/supervise the class.
- Support GOI initiative of ‘Digital India’.
- Adhere with the proposals of ‘National Education Policy – 2020’.
User Management
- Manages all the profile of Students as well as Employees
- Digi locker for all the student’s as well as employee’s documents
- Manages Student’s activity
- Permission of controlling the profile is customizable and as per the requirements of the institute.
User Management
- Manages all the profile of Students as well as Employees
- Digi locker for all the student’s as well as employee’s documents
- Manages Student’s activity
- Permission of controlling the profile is customizable and as per the requirements of the institute.
Class Management
- Organise and streamline the group of some of the very important jobs viz., Creation of class and section, allotment of students to a particular class and section, allotment of the class teacher, allotment of subjects to the class and the students, allotment of subject teachers, etc.
- Minimises all the possible human errors.
- Reduces the manpower required for the task.
Attendance
- Automates the whole process with full security.
- Improve the security rating of the school.
- Provision for out attendance.
- In / out SMS to parents in real-time.
- No more proxies.Various attendance reports on a single click.
- Provision for late-in and early-exit.
- Reports for continuous absent users.
- Reduced workload, manpower, and time designated for the task.
- Several reports can be fetched from this analysis viz.
- Attendance In-Out report,
Hourly report, Monthly report, Absent Report, Attendance Alert, Continuous Absent
Report, etc. with a single click and in no time.
Attendance
- Automates the whole process with full security.
- Improve the security rating of the school.
- Provision for out attendance.
- In / out SMS to parents in real-time.
- No more proxies. Various attendance reports on a single click.
- Provision for late-in and early-exit.
- Reports for continuous absent users.
- Reduced workload, manpower, and time designated for the task.
- Several reports can be fetched from this analysis viz.,
Attendance In-Out report, Hourly report, Monthly report, Absent Report, Attendance Alert, Continuous Absent Report, etc. with a single click and in no time.
Alert
- Ensures the delivery of information to the targeted person.
- Firm and strong communication between school and parents.
- Can be sent to an individual user or a group of users.
- Directly deliver the message/alert/notice/ information to the patent’s cell phone in the form of a simple text message (SMS).
- Institute can track the delivery report of the alert and take necessary action.
Fee Management
- Good financial management plays a key role in the success and development of any institution.
- All the tasks related to the fee can be managed here with high accuracy and in a well organized manner.
- Schools can structure their fee at the starting of the session and keep on tracking the whole year about paid and due amount anytime from anywhere.
- Schools can also send an automated SMS alert to the parents regarding any fee due to their ward. Various reports related to fee collection can also be generated here for tracking.
Fee Management
- Good financial management plays a key role in the success and development of any institution.
- All the tasks related to the fee can be managed here with high accuracy and in a well organized manner.
- Schools can structure their fee at the starting of the session and keep on tracking the whole year about paid and due amount anytime from anywhere.
- Schools can also send an automated SMS alert to the parents regarding any fee due to their ward. Various reports related to fee collection can also be generated here for tracking.
Notice
- Any alert sent to the mobile application as push-notifications.
- These notifications can be of any topic e.g. any login issue, scheduled smart class reminder, etc., this notice is only visible to application users.
Time Table
- Unique and distinguished feature for schools.
- Automatically manages and allot absent faculties.
- Can create schedules for the whole academic year.
- Seen by all the users, e.g., students, teachers, principal, management.
- Support GOI initiative of ‘Digital India’.
- Support the guidelines of the proposed ‘National Education Policy – 2020’.
Time Table
- Unique and distinguished feature for schools.
- Automatically manages and allot absent faculties.
- Can create schedules for the whole academic year.
- Seen by all the users, e.g., students, teachers, principal, management.
- Support GOI initiative of ‘Digital India’.
- Support the guidelines of the proposed ‘National Education Policy – 2020’.
Transport
- All Vehicle details with the Pollution, Service, Permit, DL details with renewal date.
- Validation on strength of per vehicle.
- Maintain Transport expenses head/Particular wise like EMI, Service, Oil, Salary, etc. for analysis purpose of the organization.
- Send Alert/SMS about the transport changed/rescheduled time, location, route, etc.
- Bus wise, Location wise, Route wise, KM wise, etc. transport user list/Report can access.
- Maintain Driver and Conductor details vehicle-wise.
Account
- School’s various expenses like electricity expense, maintenance expense, stationery expense, etc. can be tracked and organized.
- Improve the profitability of the organization.
- Track and organize all of their incomes and expenses together in one place.
- It enable users to easily track their expenses and list them according to their priority.
- Management can easily audit all of the accounts.
Accounts
- School’s various expenses like electricity expense, maintenance expense, stationery expense, etc. can be tracked and organized.
- Improve the profitability of the organization.
- Track and organize all of their incomes and expenses together in one place.
- It enable users to easily track their expenses and list them according to their priority.
- Management can easily audit all of the accounts.
Online Exam
- Both subjective, as well as objective pattern, supported.
- No need for any physical question paper.
- Support all the file formats for uploading like word, excel, pdf, ppt, video, jpeg, etc.
- Automatic notification on the mobile application.
- Manages and schedule an online exam for a class or individual student.
- Facility to schedule an online exam in a time-bound manner.
- Provision for uploading own question paper or any external resources like google drive or Docs may use.
- The question paper will only be viewed on the scheduled date and time by the students.
- The concerned subject teacher will get view access 10 minutes before its scheduled time for any correction and comment on the question paper.
- Only the designated users from admin and management of school can access the papers before its scheduled time.
- Students can upload their answer sheets in the allotted time of the exam, after the completion of the allotted time the submission of answer sheets by students will not be possible.
- Once the exams are over, teachers can view and download the answer sheets for checking.
- The checked answer sheets can upload on the portal along with the marks.
- Student can view their checked answer sheet and result in the designated section of their mobile application.
- Support GOI initiative of ‘Digital India’.
- Support the guidelines of the proposed ‘National Education Policy – 2020.
Examination
- Simplifies the very lengthy, time-consuming, and complex process.
- Maintain the confidentiality of the process.
- 100% accuracy without compromising with confidentiality.
- Only the designated users with proper permissions from the top management can access this module or any of its parts.
- Not even teachers without proper permission can access the module.
Examination
- Simplifies the very lengthy, time-consuming, and complex process.
- Maintain the confidentiality of the process.
- 100% accuracy without compromising with confidentiality.
- Only the designated users with proper permissions from the top management can access this module or any of its parts.
- Not even teachers without proper permission can access the module.
Assignment
- They can use self-prepared questions for it or may use any external link for the same.
- Students can view this assignment on their mobile application.
- After completing it they can submit it for evaluation through the same module within the scheduled deadline.
- Teachers can evaluate and give their suggestions or comment on the work submitted by the student.
- Support all the file formats for uploading like, word, excel, pdf, ppt, video, jpeg, etc.
- Can click the photo from their phone also.
- Automatic notification on mobile application.
- No need for any physical question paper.
- Have a specific deadline for submission.
- Facility to view assignment workflow.
- Students have the options to ask for any doubt or clarification on the assignment.
- Options to allot any supplementary assignment on the same workflow.
- Support GOI initiative of ‘Digital India’.
- Support the guidelines of the proposed ‘National Education Policy – 2020’.
Certificate
- Institutes can issue any certificate like transfer certificates, annual day certificates, sports certificates, etc.
- With the help of this section, the school can easily issue the required certificate to the concerned student or a group of students directly online or in offline mode.
- All the information of the students will be gathered from the master student data list.
- The issuer of the certificate only has to take a printout of the certificate, sign and stamp it before handing it over to the student.
Certificate
- Institutes can issue any certificate like transfer certificates, annual day certificates, sports certificates, etc.
- With the help of this section, the school can easily issue the required certificate to the concerned student or a group of students directly online or in offline mode.
- All the information of the students will be gathered from the master student data list.
- The issuer of the certificate only has to take a printout of the certificate, sign and stamp it before handing it over to the student.
Library
- A good and decent educational institute must have a good, decent, well organized and managed library also.
- To organize all the jobs related to the library we have a separate library module in our system.
- In this module, one can easily manage all the tasks like creating a master list of all the books that the library has according to its condition, category, and its location in the library.
- This module automizes the library and converts it to a smart or somewhat digital library.
- With the system, it is very easy for the librarian to track the record of books issued and return.
Visitor
- Keeps record for every visitor, e.g. parents, any vendor, maintainer, publishers, etc.
- Eliminates the manual data logging on paper.
- Keeps all the visitor’s data with photo and OTP verified mobile number.
- These data can be used for any future reference.
Visitor
- Keeps record for every visitor, e.g. parents, any vendor, maintainer, publishers, etc.
- Eliminates the manual data logging on paper.
- Keeps all the visitor’s data with photo and OTP verified mobile number.
- These data can be used for any future reference.
Enquiry
- Digitalized the very first place of School i.e. Reception
- Enquiry is the very first step where parents get to know about the Schools.
- Auto Welcome message for parents on their mobile phone
- Also Enquiry is very important part of School.
- It keeps all records of years of candidate enquired about the school for the admission
- This module can be used for follow-ups also, there is a facility for adding follow-ups comments with the next call schedule etc.
Help
- Before Web/Mobile APP login any user can send the help request to the company, our team will give response to you.
- After login any user can share the technical help request directly to the company and team will give response.
- Maintain all proper record of the help requests.
- Also we can provide (demand) you with the report of help request.
Help
- Before Web/Mobile APP login any user can send the help request to the company, our team will give response to you.
- After login any user can share the technical help request directly to the company and team will give response.
- Maintain all proper record of the help requests.
- Also we can provide (demand) you with the report of help request.
Admission
- This is the second most important work for the reception desk in any school which is the admission process.
- The full admission process contains various steps which are grouped here.
- All of the data which was filled in earlier in the enquiry section will be migrated here
- Option for reception counter’s user to fill it from the admission form to the system.
- This will create our master student data.
- All the information filled in here will be used for all of the future works of the software.
- Fill in as much information as you can.
Passes
- Can be used for generating authenticated and secured ‘Out-Pass’ for any of the students before the scheduled time of the school.
- In the system, the out passes can only be generated when the OTP from the mobile phone of the parent got verified.
- The system will also capture the image of the person who came to the school.
- The system uses that mobile number which was pre-loaded in its master student data list at the time of admission.
- This feature increases the reliability of the school and adds another level of security for students also.
Passes
- Can be used for generating authenticated and secured ‘Out-Pass’ for any of the students before the scheduled time of the school.
- In the system, the out passes can only be generated when the OTP from the mobile phone of the parent got verified.
- The system will also capture the image of the person who came to the school.
- The system uses that mobile number which was pre-loaded in its master student data list at the time of admission.
- This feature increases the reliability of the school and adds another level of security for students also.
E-Learning
- Class wise / section wise / subject wise all the chapter with chapter number and name will be uploaded for students reference
- Videos / other Doc. File will also be shared for students reference
